1. Who We Are

Hormone Harmony HQ is an independent health information and affiliate marketing website run by Laura Ward (“we”, “us”, “our”).

Website: hormoneharmonyhq.health
Email: hello@hormoneharmonyhq.health

We are the data controller for personal information collected via this website. This means we are responsible for deciding how and why your personal data is used, and for keeping it safe.

2. What Personal Data We Collect

Information you give us

• Email address — when you sign up for a free guide or newsletter via any opt-in form on this site.
• First name (optional) — if included in the opt-in form, to personalise emails.

Information collected automatically

• Usage data — pages visited, time spent, referral source, browser type, and approximate location (country/region level only), collected via cookies and analytics tools.
• IP address — collected automatically by our web server and analytics provider. Not used to identify you personally.
• Cookies — see the Cookies section below for full details.

We do not collect sensitive personal data (health records, payment details, government IDs). Any health information you read on this site is general educational content — it is not stored against your name or email address.

3. How We Collect Your Data

• Opt-in forms — when you download a free guide, your details are submitted to our secure automation system and stored in our email marketing platform (Brevo).
• Cookies — placed automatically when you visit the site. See Section 7.
• Affiliate link clicks — if you click an affiliate link, the merchant's platform (e.g. ClickBank) may set their own cookies. We do not receive your personal data from these clicks — only aggregate performance data.

4. Legal Basis for Processing (UK GDPR)

We only process your personal data when we have a lawful basis to do so:

• Consent — you give us consent when you submit an opt-in form to receive emails. You can withdraw consent at any time by unsubscribing.
• Legitimate interests — we use analytics data to understand how the site is performing and improve it. We always balance this against your privacy rights.
• Legal obligation — we may need to retain certain records to comply with UK law.

5. How We Use Your Data

Your email address is used to:

• Send you the free guide you requested
• Send a short follow-up email sequence related to the guide topic (typically 5–7 emails over a few weeks)
• Send occasional newsletters and new content updates (if you remain subscribed)

We will never send you emails unrelated to women's health and hormone wellbeing. We will never sell, rent, or share your email address with third parties for their own marketing purposes.

Analytics data is used to:

• Understand which content is most helpful
• Improve site speed and user experience
• Identify technical errors

6. Affiliate Links & Third-Party Products

This site contains affiliate links. If you click a link and purchase a product, we may earn a commission — at no additional cost to you. We only recommend products we genuinely believe in and that are relevant to the topics we cover.

Affiliate platforms we work with include:

• ClickBank — ClickBank Privacy Policy
• Interlude, Femipro, Mind Lab Pro, and other direct affiliate programmes

When you click an affiliate link, you leave our site. We are not responsible for the privacy practices of third-party websites. Please read their privacy policies before making a purchase.

Our full Affiliate Disclosure is available on a separate page.

7. Cookies

Cookies are small text files stored on your device when you visit a website. We use the following types:

Essential cookies

Required for the website to function (e.g. WordPress session cookies, security tokens). Cannot be switched off.

Analytics cookies

Help us understand how visitors use the site (pages visited, traffic sources, time on site). Data is aggregated and anonymous where possible.

Third-party / affiliate cookies

Affiliate links may place cookies from third-party platforms (e.g. ClickBank) to track referrals. These are governed by the respective platform's cookie policy.

You can control or disable non-essential cookies through your browser settings. Most browsers allow you to view, delete, or block cookies. For more information: aboutcookies.org

8. Third-Party Service Providers

We use a small number of trusted third-party services to operate this site. Each acts as a data processor on our behalf:

• Brevo (Sendinblue) — email delivery. Stores your email address and manages sending. Brevo Privacy Policy
• WordPress / web hosting provider — hosts the website and stores page content
• n8n — automation platform used to process opt-in form submissions and manage email sequences
• Google Fonts / Analytics — Google Fonts may log your IP on font load; Google Analytics collects aggregated usage data. Google Privacy Policy

We do not sell or trade your personal data. We do not share it with any party not listed above.

9. How Long We Keep Your Data

• Email subscribers — we keep your data for as long as you remain subscribed. If you unsubscribe, your email address is removed from active lists within 30 days. On request, we will fully delete your record.
• Analytics data — retained for up to 26 months, then automatically deleted or anonymised.
• Server logs — typically retained for 30–90 days for security and debugging purposes.

10. Your Rights Under UK GDPR

If you are in the UK or EU, you have the following rights regarding your personal data:

To exercise any right, email us at hello@hormoneharmonyhq.health. We will respond within 30 days.

11. Complaints to the ICO

If you are not satisfied with how we handle your data, you have the right to lodge a complaint with the UK data protection regulator:

Information Commissioner's Office (ICO)
Website: ico.org.uk
Helpline: 0303 123 1113

We would always appreciate the chance to address your concerns directly before you contact the ICO, so please reach out to us first.

12. Children's Privacy

This website is intended for adults aged 18 and over. We do not knowingly collect personal data from anyone under 18. If you believe a child has submitted personal data to us, please contact us and we will delete it immediately.

13. Changes to This Policy

We may update this privacy policy from time to time to reflect changes in how we operate or changes in UK law. When we do, we will update the “Last Updated” date at the bottom of this page. Your continued use of this site after any change constitutes acceptance of the updated policy.